Job offer

Job placement: s.Pro is hiring a Project Administration Assistant

The international consultancy s.Pro – sustainable projects based in Berlin is seeking a highly motivated Project Administration Assistant.

Who are we? 

s.Pro sustainable projects is a consultancy specialised in transnational cooperation projects funded by the European Union and other funding institutions. It initiates, prepares, manages and follows–up on transnational projects and studies in the sphere of the development of a sustainable blue economy. Among others, s.Pro manages the secretariat of the SUBMARINER Network for Blue Growth; the coordination and communication platform for more than 35 public and private actors across the Baltic Sea Region involved in innovative and sustainable uses of marine resources. Our topics span over a wide area: from supporting new forms of mariculture (e.g. algae & mussel cultivation); multi-use; ocean literacy; maritime spatial planning; assistance to start-ups up, to raising consumer awareness and product uptake. Our activities focus mainly around internal and external project coordination and communication – including website management, preparation of policy briefs, fact sheets, articles and other communication material; workshop and conference preparation and facilitation, development of proposals as well as writing administrative and content reports.  

Who are we looking for?

We are looking for a new project assistant to complement our team based in Berlin that deals with the development and implementation of transnational EU funded projects (Interreg, Horizon, BBI-JU programmes) and the facilitation of the SUBMARINER Network. Tasks are especially related to the formal administration of project applications and project implementation; including among others financial management and reporting; online application systems; administrative reporting; invoicing; procurement (i.e. for graphic and web design, printing, conference locations); database and website maintenance; preparation of meeting agendas, minutes and power point presentations. 

We look for a candidate, who has already gained some professional experience in developing and managing EU-funded projects or alternatively comparable organisations. Background knowledge and/or experience in working with graphic design, database and/or website programmes is regarded as a strong asset; as well as proven organisational and office management skills.

Knowledge, experience and skills:

  • Relevant degree (e.g. international project / NGO management, public and/or business administration, economics, office management);
  • Prior experience with administrative management of EU-funded projects;
  • Excellent German and English are a prerequisite; another EU language would be an asset;
  • Excellent communication, writing and organisational skills; ability to organise and document meetings; including preparation of registration and facilitation tools; organisation and supervision of sub-contractors (i.e. location & catering) as well as assistance in the development of our regular online newsletters;
  • Very good computer skills (MS Office – esp. PowerPoint, Excel); experience with CMS website management (esp. Joomla) and or databases (e.g. Access) would be an asset.

The ideal candidate should have excellent coordination, organisational as well as communication skills and the ability to work in multi-cultural environment. We look for a highly motivated person. You should be able to work independently, while at the same time being able to work in teams with other staff members as well as project partners. Most importantly we look for someone, who is curious, open-minded, and who wants to join us on a long-term basis in order to continuously improve our own processes.

Starting date: May / June 2021

Duration: The assignment does not have a fixed end date.

Working Hours: Full-Time; 25 hours minimum

Remuneration: s.Pro will offer the successful candidate an attractive salary equivalent to her / his experience and competencies and the benefits of being part of the German social insurance system. Please indicate your salary expectation in your job application.

Location: The position is assigned to our office in Berlin, Germany

Legal requirements for the employment:
 Legal requirements for working in Germany must be fulfilled. In view of regular processing times by the German immigration office and the scheduled start of the assignment, EU nationals and those with a valid work permit for Germany are encouraged to apply. s.Pro is an equal opportunity employer.

Application Process: Please read the qualifications for this position carefully. We will only consider those who meet the listed requirements. We strongly recommend to consult our two websites: www.sustainable-projects.eu / www.submariner-network.eu. If you want to learn more about the position, you may also get in touch with us via phone (contact person: Angela Schultz-Zehden). 

Candidates are requested to send their CV, a Motivation Letter and relevant support documents by e-mail to:  This email address is being protected from spambots. You need JavaScript enabled to view it.. The motivation letter shall be submitted in German language. Other documents may be in English language. The position is open until we have found a suitable candidate. 

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s.Pro is founding and managing partner of the SUBMARINER Network, which brings together an unlimited range of public and private actors from all Baltic Sea Region countries in order to promote and realise activities necessary for using marine resources innovatively and sustainably.