Project Service:

Management & Communication

Service duration: April 2007 – April 2008
s.Pro has been contracted by the city of Ludwigslust to manage the Russian part of the A.S.A.P. project with a total budget of 300.000 EUR. As a non-EU country, the Russian projects are funded by the EU-Tacis programme, which follows a different set of rules and procedures than the internal ERDF funds.

  • Agree with project partners on activities, outputs, results, timetable, budget, etc.
  • Prepare project partner contracts
  • Develop project implementation guidelines and advice project partners on procedures & rules
  • Assist project partners in organisation of project activities (search for relevant studies, experts, BSR partners, conference management, etc.)
  • Ensure that activities in line with other A.S.A.P. sub-projects (communicate with lead partner, working group coordinators, synergy group member, etc.)
  • Monitor project progress (content, timeliness, quality, etc.)
  • Ensure communication with EU Delegation Moscow on behalf of Tacis Lead partner and Tacis project partners
  • Ensure a fast and swift internal exchange of communication between all A.S.A.P. project partners
  • Prepare Tacis project progress and final reports (activity, financial) based on project partners input
  • Ensure Financial Management of project according to EU rules (manage separate Tacis project account, cash flow management, financial control, invoicing, etc.)
  • Evaluate and assess project activities in Russia in view of A.S.A.P. best practice handbook and policy recommendations
  • Assist A.S.A.P. lead partner in disseminating project activities/results to other BSR regions via pan-Baltic organisations
The Baltic 21 Lighthouse project A.S.A.P. was approved for funding under INTERREG IIIB BSR in December 2005 and involved 38 project partners from Germany, Denmark, Finland, Sweden, Estonia, Latvia and Russia. 

The basic project idea stems from the specific need of rural areas for effective public sector strategies to safeguard their economic and social development. A prerequisite for this are efficient administrative structures at regional and local levels capable of creating and implementing adjusted policies. The A.S.A.P. project promotes the creation of such structures through activities in four parallel processes:

  1. Best practice transfer, model solutions and capacity building in creating efficient, administrative structures
  2. Utilisation of advanced forms of ICT for organising political and administrative processes and providing services for the citizens.
  3. Studies and model solutions on how demographic transition (population decrease, ageing of population) in rural areas creates new demands for citizen-related infrastructure provision and creates new potentials for the local economy
  4. Increased efforts to involve universities in regional development processes

Each of the A.S.A.P. project partners (municipalities, research institutes, local association) implements individual sub-projects in any of the four activity fields. In three overall project synergy conferences and specific working group meetings the partners exchange their experience in their respective pilot projects, look for synergies among the four activity fields and develop best practice handbooks and policy recommendations based on this combined, transnational experience. As a result, the specific demands of regional capacity building in rural areas and empowerment of local and regional authorities are brought into the national debates on administrative reforms.